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Job Summary

The will classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, or computers. Make decisions regarding vendor accounts and/or coordinate with the Accounting Manager to reach appropriate decision for vendors. 

Compensation Starting at $25.00 p/hr DOE
Employment Type Full-Time (Not available for remote work.)
FLSA Status Non-Exempt
Regular/Temporary Regular
Requisition ID 570860331

Job Duties

• Reconcile or note and report discrepancies found in records. 
• Code and post documents according to company procedures. 
• Match order forms and packing slips with invoices and record the necessary information. 
• Access computerized financial information to answer general questions as well as those related to specific accounts. 
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software. 
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. 
• Monitor status of loans and accounts to ensure that payments are up to date. 
• Compile financial reports and tables pertaining to such matters as expenditures and accounts payable. 
• Calculate and prepare checks for utilities, taxes, and other payments. 
• Comply with federal, state, and company policies, procedures, and regulations. 
• Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal. 
• Perform general office duties such as filing, answering telephones, and handling routine correspondence. 
• Research and prepare Forms 1099 for end of year processing. 
• Compile copies of all invoices coded to asset accounts for Controller, Accounting Manager and Accountants. 

Required/Preferred Experience, Education & Skills

• Requires the knowledge of arithmetic, algebra, and mathematic applications as they pertain to accounting. 
• Ability to maintain confidentiality in all aspects of supervisory and financial functions. 
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology.  
• Ability to maintain confidentiality in all aspects of financial functions. 

Total Rewards

• Competitive total rewards package
• Medical, dental and vision benefits
• 401k match program
• Paid Holidays

Equal Employment Opportunity 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. If you would like to view a copy of our affirmative action plans, please contact us.




Posted 8/27

As a Retail Store Manager you are the store’s leader and are accountable for all aspects of the store-- financial results, operations, merchandising, talent acquisition, customer service, and campus relations.  You will build and maintain positive relationships with the campus community and your Corporate Office partners to create the finest and most profitable bookstore for the school campus community we serve.  You will be a people manager and have direct involvement with training, directing, and counseling our team to create customer experiences that enhance bookstore loyalty and deliver measurable results for the store and for your school.  Our stores can carry everything from text and trade books, technology, and school supplies to clothing, regalia, and food-- everything a college student desires, their parents want, and our faculty needs.  A Store Manager must be knowledgeable of and a resource for all departments, model exceptional customer service, drive sales, and be a skillful problem solver.

Expectations:

• Execute developed business strategies and identify opportunities drive sales, increase customer satisfaction, and expand store traffic.
• Strong delegation, follow up, and management skills to maintain outstanding visual merchandising standards, ensure availability of merchandise, maintain appropriate inventories, and complete projects in a deadline driven industry.
• Ensure high levels of customer satisfaction and sales through effective scheduling, talent acquisition, training, and development of store team members.
• Ability to identify creative solutions, learn independently, embrace change, and act as a change agent.
• Analyze sales figures, interpret trends, and forecast future sales to manage all controllable costs and keep operations profitable.

• Ensure standards for quality, customer service, and health and safety are met by providing a safe and clean store environment and implementing loss prevention measures.

Physical Demands:

• Frequent movement within the store to access various departments, areas, and/or products.
• Ability to remain in a stationary position for extended periods.
• Frequent lifting.
• Occasional reaching, stooping, kneeling, crouching, and climbing ladders.

• Open mail, sort, copy as necessary, and scan invoices into the Borough’s financial management system for departments’ approval. Review and prepare payment requests on purchase orders, check requests, and travel authorizations in compliance with Borough policies and procedures. Enter all data through the Borough's computerized financial management system, and assist with maintaining the capital assets system.
• Schedule the weekly check runs and Automated Clearing House (ACH) payments, coordinate the printing function. Balance AP check runs, reconcile to the GL using computerized reports and spreadsheets, run various AP summary reports as necessary.
• Manage and maintain AP records, capital asset records, and filing systems in accordance with Borough policy and department procedures. Assist with the records retention program for other functions of the Accounting division.
• Reconcile vendor statements. Resolve vendor address discrepancies, in coordination with purchasing staff as necessary. Research and correct AP errors.
• Formulate, recommend, implement, and enforce Borough-wide policies and procedures for the AP function. Answer procedural questions from vendors and Borough personnel regarding the AP function. Respond to other inquiries related to AP.
• Keep abreast of the laws, regulations, and other compliance resources regarding IRS information reporting, taxability of travel and entertainment payments to Borough employees, and all other AP related compliance requirements and issues.
• Obtain IRS Forms W-9. Prepare and issue IRS Form 1099 information returns and report to the IRS. Coordinate the transfer of accurate data to the payroll function for proper IRS Form W-2 reporting.
• Maintain, and troubleshoot as necessary, the AP subsystem. Plan, test, and implement the periodic system upgrades. Coordinate with Digital Services. Make help desk calls to the software vendor. Assist the GL section in maintaining other parts of the financial management system
• Maintain up-to-date written procedures for the AP function.
• Assist and provide AP training sessions for departmental users.
• Prepare correspondence, memoranda, and capital asset forms.
• Run GL reports. Reconcile and distribute transaction, journal, and ledger reports.
• Analyze and research budget, encumbrance, and actual transactions and balances of the GL. Perform reconciliation of GL accounts to subsidiaries including the capital assets system and source documents. Prepare back-up schedules. Prepare budget and journal entries.
• Maintain worksheets needed for fiscal year-end and for the annual audit. Perform/assist with year-end accounting tasks and audit preparation. Coordinate the gathering and copying of AP and other files/documents for review by the external auditors.
• Prepare, maintain, and run various reports, statements, schedules, work papers, spreadsheets, and databases for both internal and external reporting.
• Perform special accounting tasks and projects, as assigned. This includes assisting with physical inventory of Borough capital assets on a periodic basis.
• Serve as backup for certain duties of other technical positions within the division.

MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent. Three years recent experience as a full-charge bookkeeper and knowledge of the IRC and IRS regulations regarding Form 1099 information returns.  An Associates of Applied Science (AAS) degree in Accounting from an accredited institution, or three years of clerical accounting experience in a large organization with a computerized environment, may be substituted for the experience and knowledge requirement above. One year performing full-charge AP duties in a computerized environment is preferred.
2. Recent verifiable experience with enterprise-wide automated accounting systems, including data input and research. Computer experience with a large integrated financial system is desired.  Prefer experience in a governmental setting.
3. Must be accurate and proficient at data entry/typing and be able to use a 10-key calculator accurately by touch.
4. Must have recent personal computer experience using electronic spreadsheets, word processing, and internet-based software applications (Microsoft Excel and Word preferred). Knowledge of Adobe Acrobat is preferred.
5. PREFERRED: Ability to have and maintain a valid driver’s license and to meet insurance standards and maintain insurability under the Borough’s insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST.)

KNOWLEDGE, SKILLS, AND ABILITIES
1. Ability to understand and interpret laws and regulations related to employee travel and entertainment reimbursements and 1099 information reporting.
2. Knowledge of generally accepted accounting principles. Knowledge of governmental accounting is desirable. Governmental purchasing experience or training is desirable.
3. Ability to perform accurate and timely work in an organized and efficient manner, with minimal direction, sometimes under stressful conditions with short deadlines.
4. Demonstrated ability to establish and maintain effective working relationships with employees, and to deal effectively and harmoniously with outside entities and the general public.
5. Demonstrated ability to communicate clearly in a courteous, professional manner, both verbally and in writing.
6. Ability to comprehend and execute verbal and written instructions and to use independent judgment in applying guidelines to varied situations.

OTHER
1. A PROFICIENCY TEST MAY BE ADMINISTERED.
2. This position requires a criminal background check.

Additional Information

JOB CONTACTS:
Continuous contact with employees at all levels of the Borough.   Frequent contacts involving outside organizations/agencies.

JOB RESPONSIBILITY:
Does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require significant effort to recover.

WORK ENVIRONMENT:
General office where conditions are pleasant; good, clean conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing or pulling (26-50 lbs.); requires short periods of reaching and bending.